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Human Resources

Staff and Student Pay Schedule

Hourly Staff and Student Pay Schedule for 2025

PAY PERIODPAY PERIOD COVERED

TIMESHEET DEADLINES (Monday)

Employee submission due by 8am

Manager approval due by 11:59pm

DIRECT DEPOSIT (Friday)
1Dec 21-Jan 03Jan 06Jan 10
2Jan 04-Jan 17

Jan 21 (Tuesday)

(manager approval due by noon)

Jan 24
3Jan 18-Jan 31Feb 03Feb 07
4Feb 01-Feb 14

Feb 18 (Tuesday)

(manager approval due by noon)

Feb 21
5Feb 15-Feb 28Mar 03Mar 07
6Mar 01-Mar 14Mar 17Mar 21
7Mar 15-Mar 28Mar 31Apr 04
8Mar 29-Apr 11Apr 14Apr 18
9Apr 12-Apr 25Apr 28May 02
10Apr 26-May 09May 12May 16
11May 10-May 23

May 27 (Tuesday)

(manager approval due by noon)

May 30*
12May 24-Jun 06Jun 09Jun 13
13Jun 07-Jun 20Jun 23Jun 27
14Jun 21-Jul 04Jul 07Jul 11
15Jul 05-Jul 18Jul 21Jul 25
16Jul 19-Aug 01Aug 04Aug 08
17Aug 02-Aug 15Aug 18Aug 22
18Aug 16-Aug 29

Sep 2 (Tuesday)

(manager approval due by noon)

Sep 05
19Aug 30-Sep 12Sep 15Sep 19
20Sep 13-Sep 26Sep 29Oct 03
21Sep 27-Oct 10Oct 13Oct 17
22Oct 11-Oct 24Oct 27Oct 31*
23Oct 25-Nov 07Nov 10Nov 14
24Nov 08-Nov 21Nov 24Nov 28
25Nov 22-Dec 05Dec 08Dec 12
26Dec 06-Dec 19Dec 22Dec 26

*3rd direct deposit in the month

**Direct deposit is university policy.

BI-WEEKLY PAYROLL

Information for Full-time Staff

A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Pay for the pay period will be issued on the following Friday by direct deposit per University policy. Vacation and sick leave accruals are calculated based on actual time paid. To receive full accruals, full-time non-exempt (hourly) staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period.

For non-exempt staff receiving an annual merit increase, the increases are effective at the beginning of the pay period that includes January 1, 2025. The effective date for non-exempt staff is December 21, 2024, with a direct deposit date of January 10, 2025.

Bi-weekly Payroll Leave Accruals

Newly hired non-exempt staff employees receive 40 hours of both vacation and sick leave. Due to the 40-hour front load, vacation and sick accruals will be adjusted for the remaining 25 pay periods of their first year.

Vacation Leave

Vacation Leave balance must be below 200% of the employee’s annual accrual rate to accrue additional hours.

Years of Service
Accrual Rate per Paycheck (Annual Rate)
Hour Accrual Limit (Days)
<1 Year of Service
2.24 hours (12 days)
192 hours (24 days)
1-3 Years of Service
3.69 hours (12 days)
192 hours (24 days)
4-7 Years of Service
4.62 hours (15 days)
240 hours (30 days)
8-11 Years of Service
5.54 hours (18 days)
288 hours (36 days)
12+ Years of Service
6.77 hours (22 days)
352 hours (44 days)

Sick Leave

Sick leave balance must be below 480 hours to accrue additional hours.

Years of Service
Accrual Rate per Paycheck (Annual Rate)
Hour Accrual Limit (Days)
<1 Year of Service
2.24 hours (12 days)
480 hours (60 days)
1+ Years of Service
3.69 hours (12 days)
480 hours (60 days)

Partial Accruals

If less than 80 hours of paid time for the pay period is received, the hour-per-hour accruals are calculated based on the following:

Years of Service
Accrual Rate per Paycheck
<1 Year of Service
0.028 x hours paid
1-3 Years of Service
0.046125 x hours paid
4-7 Years of Service
0.05775 x hours paid
8-11 Years of Service
0.06925 x hours paid
12+ Years of Service
0.08463 x hours paid

Hourly Staff and Student Pay Schedule for 2026

PAY PERIOD

PAY PERIOD COVERED

TIMESHEET DEADLINES (Monday)

Employee submission due by 8:00 am

Manager approval due by 11:59 pm

DIRECT DEPOSIT (Friday)

1

Dec 20-Jan 02

Jan 05

Jan 09

2

Jan 03-Jan 16

Jan 20 (Tuesday)

(manager approval due by noon)

Jan 23

3

Jan 17-Jan 30

Feb 02

Feb 06

4

Jan 31-Feb 13

Feb 17 (Tuesday)

(manager approval due by noon)

Feb 20

5

Feb 14-Feb 27

Mar 02

Mar 06

6

Feb 28-Mar 13

Mar 16

Mar 20

7

Mar 14-Mar 27

Mar 30

Apr 03

8

Mar 28-Apr 10

Apr 13

Apr 17

9

Apr 11-Apr 24

Apr 27

May 01

10

Apr 25-May 08

May 11

May 15

11

May 09-May 22

May 26 (Tuesday)

(manager approval due by noon)

May 29*

12

May 23-Jun 05

Jun 08

Jun 12

13

Jun 06-Jun 19

Jun 22

Jun 26

14

Jun 20-Jul 03

Jul 06

Jul 10

15

Jul 04-Jul 17

Jul 20

Jul 24

16

Jul 18-Jul 31

Aug 03

Aug 07

17

Aug 01-Aug 14

Aug 17

Aug 21

18

Aug 15-Aug 28

Aug 31

Sep 04

19

Aug 29-Sep 11

Sep 14

Sep 18

20

Sep 12-Sep 25

Sep 28

Oct 02

21

Sep 26-Oct 09

Oct 12

Oct 16

22

Oct 10-Oct 23

Oct 26

Oct 30*

23

Oct 24-Nov 06

Nov 09

Nov 13

24

Nov 07-Nov 20

Nov 23

Nov 27

25

Nov 21-Dec 04

Dec 07

Dec 11

26

Dec 05-Dec 18

Dec 21

Dec 24

*3rd direct deposit in the month

BI-WEEKLY PAYROLLInformation for Full-time Non-Exempt Staff

A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Pay for the pay period will be issued on the following Friday by direct deposit per University policy. Vacation and sick leave accruals are calculated based on actual time paid. To receive full accruals, full-time non-exempt (hourly) staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period.

For non-exempt staff receiving an annual merit increase, the increases are effective at the beginning of the pay period that includes January 1, 2026. The effective date for non-exempt staff is December 20, 2025, with a direct deposit date of January 9, 2026.

 

Bi-weekly Payroll Leave Accruals -

Newly hired non-exempt staff employees receive 40 hours of both vacation and sick leave which is available to use after they receive their first paycheck. Due to the 40-hour front load, vacation and sick accruals will be adjusted for the remaining 25 pay periods of their first year.

 

Vacation Leave -

Vacation leave balances must be below 200% of the employee’s annual accrual rate to accrue additional hours.

Years of Service
Accrual Rate per Paycheck (Annual Rate)
Partial Accrual Rate per Paycheck*
Hour Accrual Limit (Days)
<1 Year of Service
2.24 hours (12 days)
0.028 x hours paid
192 hours (24 days)
1-3 Years of Service
3.69 hours (12 days)
0.046125 x hours paid
192 hours (24 days)
4-7 Years of Service
4.62 hours (15 days)
0.05775 x hours paid
240 hours (30 days)
8-11 Years of Service
5.54 hours (18 days)
0.06925 x hours paid
288 hours (36 days)
12+ Years of Service
6.77 hours (22 days)
0.08463 x hours paid
352 hours (44 days)

*If less than 80 hours of paid time for the pay period is received, the hour-per-hour accruals are calculated as noted above

 

Sick Leave -

Sick leave balances must be below 480 hours to accrue additional hours.

Years of Service
Accrual Rate per Paycheck (Annual Rate)
Partial Accrual Rate per Paycheck*
Hour Accrual Limit (Days)
<1 Year of Service
2.24 hours (12 days)
0.028 x hours paid
480 hours (60 days)
1+ Years of Service
3.69 hours (12 days)
0.046125 x hours paid
480 hours (60 days)

*If less than 80 hours of paid time for the pay period is received, the hour-per-hour accruals are calculated as noted above

 

For More Information -

Contact the Staff Compensation Office at (801) 422-4092 | compensation@byu.edu
Or visit hrs.byu.edu/sick-and-vacation-time

For more information

Contact the Staff Compensation Office at (801) 422-4092 | compensation@byu.edu
Or visit hrs.byu.edu/sick-and-vacation-time

Attached Documents:


bi-weekly_payroll_2026
biweekly_payroll_2025
biweekly_payroll_2024
biweekly_payroll_2023
biweekly_payroll_2022-2023
biweekly_payroll_2021-2022