Sick and Vacation Time

Leave by Employee Group

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  Staff Employees

  New Hires

  
  During the first year of employment, newly hired staff employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.

  Sick Leave

  
  Bi-weekly accrual: 3.69 hours
  Bi-weekly accrual (New Hires w/40 hour front-load): 2.24 hours

  Sick hours balance must be below 480 hours to accrue additional hours.

  Sick leave may be used for the following.
  

  • Preventative care
  • Illness or injury of the employee
  • Illness or injury of the employee's immediate family, living in the employee's home
  • Care for parents and parent in-laws, regardless of whether they are living in the employee's home
    

  Vacation Leave

  
  

  Bi-Weekly Accrual
  

  • < 4 Years of Service: 3.69 hours (12 days)
  • 4-7 Years of Service: 4.62 hours (15 days)
  • 8-11 Years of Service: 5.54 hours (18 days)
  • 12+ Years of Service: 6.77 hours (22 days)

  Bi-Weekly Accrual (New Hires w/40 hour front-load)
  

  • < 4 Years of Service: 2.24 hour (12 days)
  • 4-7 Years of Service: 3.2 hours (15 days)
  • 8-11 Years of Service: 4.16 hours (18 days)
  • 12+ Years of Service: 5.44 hours (22 days)

  Vacation hours balance must be below 200% of yearly accrual rate to accrue additional hours (see chart below).
  

  Years of Service	Accrual Rate (per paycheck)	Accrual Limit
  < 4 Years of Service	3.69 hours	192 hours
  4-7 Years of Service	4.62 hours	240 hours
  8-11 Years of Service	5.54 hours	288 hours
  12+ Years of Service	6.77 hours	352 hours

  Additional Information for Full-Time Staff

  
  A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Sick and vacation accruals are calculated based on actual time paid. To receive full accruals, full-time staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period.
  

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  Administrative Employees

  New Hires

  
  During the first year of employment, newly hired administrative employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.

  Sick Leave

  
  Administrative employees accrue 8 hours of sick leave per month.
  New Administrative Hires (w/ 40 front-load) accrue 5.09 hours of sick leave per month.

  Sick hours balance must be below 480 hours to accrue additional hours.

  Sick leave may be used for the following.
  

  • Preventative care
  • Illness or injury of the employee
  • Illness or injury of the employee's immediate family, living in the employee's home
  • Care for parents and parent in-laws, regardless of whether they are living in the employee's home

  Vacation Leave

  
  Administrative employees accrue 14.67 hours of vacation per month, for a total of 22 days per year.
  New Administrative Hires (w/ 40 hour frontload) accrue 12.37 hours per month.

  Vacation leave balance must be below 352 hours to accrue additional hours.
  

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  Faculty Employees

  Please contact the Associate Academic Vice President—Faculty Development.

  
  

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  Part-Time Employees

  Part-time employees are not provided paid leave. However, they may work with their supervisor to potentially adjust their schedule.