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Sick and Vacation Time

Leave by Employee Group

  • New Hires


    During the first year of employment, newly hired administrative and staff employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Accruals will only be adjusted for the first year.

    Sick Leave


    Bi-weekly accrual (New Hires w/40 hour front-load): 2.24 hours
    Bi-weekly accrual: 3.69 hours

    Sick accruals may not exceed 480 hours.

    Sick leave may be used for the following.

    • Preventative care
    • Illness or injury of the employee
    • Illness or injury of the employee's immediate family, living in the employee's home
    • Care for parents and parent in-laws, regardless of whether they are living in the employee's home

    Vacation Leave


    Bi-Weekly Accrual (New Hires w/40 hour front-load)

    • < 4 Years of Service: 2.24 hour (12 days)
    • 4-7 Years of Service: 3.2 hours (15 days)
    • 8-11 Years of Service: 4.16 hours (18 days)
    • 12+ Years of Service: 5.44 hours (22 days)

    Bi-Weekly Accrual

    • < 4 Years of Service: 3.69 hours (12 days)
    • 4-7 Years of Service: 4.62 hours (15 days)
    • 8-11 Years of Service: 5.54 hours (18 days)
    • 12+ Years of Service: 6.77 hours (22 days)

    Vacation accruals may not exceed 352 hours.

    Additional Information for Full-Time Staff


    A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Sick and vacation accruals are calculated based on actual time paid. To receive full accruals, full-time staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period.

  • New Hires


    During the first year of employment, newly hired administrative and staff employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Accruals will only be adjusted for the first year.

    Sick Leave


    Administrative employees accrue 8 hours of sick leave per month.
    New Administrative Hires (w/ 40 front-load) accrue 5.09 hours of sick leave per month.

    Sick leave may be used for the following.

    • Preventative care
    • Illness or injury of the employee
    • Illness or injury of the employee's immediate family, living in the employee's home
    • Care for parents and parent in-laws, regardless of whether they are living in the employee's home

    Vacation Leave


    Administrative employees accrue 14.67 hours of vacation per month, for a total of 22 days per year.
    New Administrative Hires (w/ 40 hour frontload) accrue 12.37 hours per month.

  • Please contact the Associate Academic Vice President—Faculty Development.


  • Part-time employees are not provided paid leave. However, they may work with their supervisor to potentially adjust their schedule.

Quick Links


Understanding the Pay Period
Pay Period Schedule
Administrative and Staff Employee Leaves Policy
Faculty Leave Policy
How to report leave (link coming soon)

Have Questions?

Contact our Leaves Manager with any questions regarding Sick Leave, Vacation, or any other type of leave.
Leaves Manager
D-244 ASB
801-422-4496