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Sick and Vacation Time

Leave by Employee Group

  • New Hires


    During the first year of employment, newly hired staff employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.

    Sick Leave


    Bi-weekly accrual: 3.69 hours
    Bi-weekly accrual (New Hires w/40 hour front-load): 2.24 hours

    Sick hours balance must be below 480 hours to accrue additional hours.

    Sick leave may be used for the following.

    • Preventative care
    • Illness or injury of the employee
    • Illness or injury of the employee's immediate family, living in the employee's home
    • Care for parents and parent in-laws, regardless of whether they are living in the employee's home

    Vacation Leave


      Bi-Weekly Accrual

      • < 4 Years of Service: 3.69 hours (12 days)
      • 4-7 Years of Service: 4.62 hours (15 days)
      • 8-11 Years of Service: 5.54 hours (18 days)
      • 12+ Years of Service: 6.77 hours (22 days)

      Bi-Weekly Accrual (New Hires w/40 hour front-load)

      • < 4 Years of Service: 2.24 hour (12 days)
      • 4-7 Years of Service: 3.2 hours (15 days)
      • 8-11 Years of Service: 4.16 hours (18 days)
      • 12+ Years of Service: 5.44 hours (22 days)

      Vacation hours balance must be below 200% of yearly accrual rate to accrue additional hours (see chart below).

      Years of ServiceAccrual Rate (per paycheck)Accrual Limit
      < 4 Years of Service3.69 hours192 hours
      4-7 Years of Service4.62 hours240 hours
      8-11 Years of Service5.54 hours288 hours
      12+ Years of Service6.77 hours352 hours

      Additional Information for Full-Time Staff


      A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Sick and vacation accruals are calculated based on actual time paid. To receive full accruals, full-time staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period.

    • New Hires


      During the first year of employment, newly hired administrative employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.

      Sick Leave


      Administrative employees accrue 8 hours of sick leave per month.
      New Administrative Hires (w/ 40 front-load) accrue 5.09 hours of sick leave per month.

      Sick hours balance must be below 480 hours to accrue additional hours.

      Sick leave may be used for the following.

      • Preventative care
      • Illness or injury of the employee
      • Illness or injury of the employee's immediate family, living in the employee's home
      • Care for parents and parent in-laws, regardless of whether they are living in the employee's home

      Vacation Leave


      Administrative employees accrue 14.67 hours of vacation per month, for a total of 22 days per year.
      New Administrative Hires (w/ 40 hour frontload) accrue 12.37 hours per month.

      Vacation leave balance must be below 352 hours to accrue additional hours.

    • Please contact the Associate Academic Vice President—Faculty Development.


    • Part-time employees are not provided paid leave. However, they may work with their supervisor to potentially adjust their schedule.

    Quick Links

    Understanding the Pay Period
    Pay Period Schedule
    Administrative and Staff Employee Leaves Policy
    Faculty Leave Policy
    How to report leave

    Have Questions?

    Contact our Leaves Manager with any questions regarding Sick Leave, Vacation, or any other type of leave.
    Leaves Manager
    D-244 ASB
    801-422-4496