Sick and Vacation Time
Leave by Employee Group
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Toggle ItemStaff Employees
New Hires
During the first year of employment, newly hired staff employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.Sick Leave
Bi-weekly accrual: 3.69 hours
Bi-weekly accrual (New Hires w/40 hour front-load): 2.24 hoursSick hours balance must be below 480 hours to accrue additional hours.
Sick leave may be used for the following.
- Preventative care
- Illness or injury of the employee
- Illness or injury of the employee's immediate family, living in the employee's home
- Care for parents and parent in-laws, regardless of whether they are living in the employee's home
Vacation Leave
Bi-Weekly Accrual
- < 4 Years of Service: 3.69 hours (12 days)
- 4-7 Years of Service: 4.62 hours (15 days)
- 8-11 Years of Service: 5.54 hours (18 days)
- 12+ Years of Service: 6.77 hours (22 days)
Bi-Weekly Accrual (New Hires w/40 hour front-load)
- < 4 Years of Service: 2.24 hour (12 days)
- 4-7 Years of Service: 3.2 hours (15 days)
- 8-11 Years of Service: 4.16 hours (18 days)
- 12+ Years of Service: 5.44 hours (22 days)
Vacation hours balance must be below 200% of yearly accrual rate to accrue additional hours (see chart below).
Years of Service Accrual Rate (per paycheck) Accrual Limit < 4 Years of Service 3.69 hours 192 hours 4-7 Years of Service 4.62 hours 240 hours 8-11 Years of Service 5.54 hours 288 hours 12+ Years of Service 6.77 hours 352 hours Additional Information for Full-Time Staff
A full pay period covers two work weeks (80 hours total). Each work week begins on a Saturday and ends on a Friday. Sick and vacation accruals are calculated based on actual time paid. To receive full accruals, full-time staff employees must have at least 80 hours of paid time recorded for the pay period. No additional accruals are given for paid time over 80 hours in a pay period. -
Toggle ItemAdministrative Employees
New Hires
During the first year of employment, newly hired administrative employees receive 40 hours of front-loaded sick leave and 40 hours of front-loaded vacation leave. Due to the 40-hour front load, sick and vacation accruals will be adjusted for the first year. See Accrual rates below.Sick Leave
Administrative employees accrue 8 hours of sick leave per month.
New Administrative Hires (w/ 40 front-load) accrue 5.09 hours of sick leave per month.Sick hours balance must be below 480 hours to accrue additional hours.
Sick leave may be used for the following.
- Preventative care
- Illness or injury of the employee
- Illness or injury of the employee's immediate family, living in the employee's home
- Care for parents and parent in-laws, regardless of whether they are living in the employee's home
Vacation Leave
Administrative employees accrue 14.67 hours of vacation per month, for a total of 22 days per year.
New Administrative Hires (w/ 40 hour frontload) accrue 12.37 hours per month.Vacation leave balance must be below 352 hours to accrue additional hours.
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Toggle ItemFaculty Employees
Please contact the Associate Academic Vice President—Faculty Development.
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Toggle ItemPart-Time Employees
Part-time employees are not provided paid leave. However, they may work with their supervisor to potentially adjust their schedule.
Quick Links
Understanding the Pay Period
Pay Period Schedule
Administrative and Staff Employee Leaves Policy
Faculty Leave Policy
How to report leave
Have Questions?
Contact our Leaves Manager with any questions regarding Sick Leave, Vacation, or any other type of leave.
Leaves Manager
D-244 ASB
801-422-4496