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Human Resources

University Tuition Benefit Procedures

A tuition benefit is available to eligible ¾ time employees, adjunct faculty with an active contract and full-time employees and the spouses and children of full-time employees. Brief details are provided below. For additional information, please see University Tuition Benefits Policy.

Eligibility for the tuition benefit DOES NOT guarantee admission to the University.

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  • The Tuition Benefits office is not connected to the admissions or registration processes. Everyone must apply to the university as a student by the appropriate admission deadlines for consideration.

    If you would like more information on admissions or registration, please refer to the contact information below.

    *Independent Study courses (employee only) – enroll in and pay for the course online at is.byu.edu. Then once you receive a final course grade, contact the Tuition Benefit Specialist for a reimbursement. You must have a final grade to receive a reimbursement.

    **Conferences & Workshops courses (employee and spouse only) – enroll in the course online at ce.byu.edu or by calling (801) 422-8925. The benefit will be applied during checkout. Call C&W Registration (801) 422-8925 with any questions or issues.

  • Eligible full-time employees can receive a full tuition benefit. An employee must apply to the university as a student by the appropriate admission deadlines, and is subject to credit limits as follows:

    • six (6) credits per semester (Fall and Winter)
    • six (6) credits for Spring and Summer combined, with no more than four (4) in any single term

    Please note that these restrictions are in place for all full-time employees regardless of accepting the tuition benefit or not.

    The tuition benefit will apply to the following types of classes for an employee:

    • Undergraduate courses
    • Graduate courses
    • Day*
    • Evening
    • Classes taken for audit
    • Conferences and Workshops (must be offered for credit)
    • Salt Lake Center courses (must be offered for credit)
    • Independent Study courses taken for university level credit (reimbursement after course completion) (Admission to BYU is not required to participate in an independent study course)

    *Employees registered for any course that begins at 5pm or before must submit an "Employee Tuition Benefit Authorization" form.

    Qualified retirees are eligible for the full tuition benefit the same as active employees, but are not subject to the semester credit limits.

    The tuition benefit may be taxable for employees who are enrolled in a graduate program. Please contact the Tuition Benefit Specialist at tuition_benefit@byu.edu for additional details.

    BYU generally will not pay for employees to obtain degrees or training from other universities as a business expense. On rare occasions the university may approve a BYU department to use university funds to pay for an employee to complete a certification, graduate classes or obtain a graduate degree. If the exception is approved, and unless the class is required to keep their current job, the employee must pay the tuition costs and then seek reimbursement after successfully completing the course. The annual maximum amount that may be reimbursed in relation to an employee’s pursuit of a degree or training at another university is $5,250.
    For more information on this, email tuition_benefit@byu.edu.

    Executive MBA Program

    If an active employee is accepted into the Executive MBA program, the individual needs to notify the EMBA Program Assistant or Director that he/she is eligible for the tuition benefit. The EMBA office will then send a request to the Tuition Benefits Office directly to have the tuition benefit posted to the student's financial account. The tuition benefit does not pay for EMBA program charges, which includes books, fees, and the foreign business excursion. The employee will need to fill out the "Employee Tuition Authorization" and the "Tuition Taxation" form BEFORE the benefit can apply.

  • The purpose of this Educational Assistance Plan is to provide educational assistance to Eligible Employees of Brigham Young University on a tax-free or tax-reduced basis. Section 127 of the Internal Revenue Code of 1986, as amended, provides, in general, that gross income of an employee does not include the first $5,250 of amounts paid or expenses incurred by his or her employer during a calendar year, for educational assistance furnished to the employee pursuant to a qualified written educational assistance plan. For more information on this plan follow this link!

  • For eligibility, see University Tuition Benefit Policy.

    The spouse must apply to the university as a student by the appropriate admission deadlines for consideration.

    The tuition benefit will apply to the following types of classes for a spouse:

    • BYU Undergraduate courses (the spouse tuition benefit is NOT available for undergraduate courses at BYU-I, BYU Pathways, BYU-H, Ensign College)
    • BYU Graduate courses*
    • Day
    • Evening
    • Classes taken for audit
    • Conferences and Workshops (must be offered for credit)
    • Salt Lake Center courses (must be offered for credit)

    *For a spouse in a graduate program the amount of the tuition benefit may be taxable. Therefore, the employee must submit a "Tuition Taxation" form before each semester/term in which a spouse is registered for classes in a graduate degree seeking program. This will set up tax withholdings on the employee's paycheck as follows:

    Summer Term – July and August
    Fall Semester– October, November, and December
    Winter Semester– February, March, and April
    Spring Term – May and June

    Executive MBA Program

    If an active employee is accepted into the Executive MBA program, the individual needs to notify the EMBA Program Assistant or Director that he/she is eligible for the tuition benefit. The EMBA office will then send a request to the Tuition Benefits Office directly to have the tuition benefit posted to the student's financial account. The tuition benefit does not pay for EMBA program charges, which includes books, fees, and the foreign business excursion. The employee will need to fill out the "Employee Tuition Authorization" and the "Tuition Taxation" form BEFORE the benefit can apply.

  • 3/4 time employees are eligible to receive the tuition benefit upon completion of two consecutive years of service averaging 22 hours per week, provided their two-year anniversary is on or before the Academic Calendar add/drop deadline. Spouses and dependents of a 3/4 time employee are not eligible for this benefit. An employee MUST apply to the university as a student by the appropriate admission deadlines, and is subject to credit limits as follows:

    • Undergraduate
      • 11.5 credits per semester (Fall and Winter)
      • 11.5 credits for spring and summer combined
    • Graduate
      • 8.5 credits per semester (Fall and Winter)
      • 8.5 credits for spring and summer combined

    Please note that these restrictions are in place for all 3/4 time employees regardless of accepting the tuition benefit or not.

    The tuition benefit will apply to the following types of classes for an employee:

    • Undergraduate courses
    • Graduate courses
    • Daytime classes*
    • Evening classes
    • Classes taken for official audit
    • Conferences and Workshops (must be offered for credit)
    • Salt Lake Center courses (must be offered for credit)
    • Independent Study courses taken for university level credit (reimbursement after course completion)

    *Employees registered for any course that begins at 5pm or before must submit an "Employee Tuition Benefit Authorization" form.

    The tuition benefit maybe taxable for 3/4 time employees who are enrolled in a graduate program. Please contact the Tuition Benefit Specialist at tuition_benefit@byu.edu.

    Costs Not Covered by the Tuition Benefit

    The tuition benefit is limited to direct tuition costs for anyone eligible to receive it and will not apply to:

    • BYU-Idaho Online Classes
    • Pathways
    • Any noncredit courses
    • Education Week classes
    • Conferences and Workshops seminars or conferences not offered for university credit
    • Any certification courses
    • Fees (e.g., program fees, class fees, fees for challenge exams, fees for credit purchases, testing fees, fees for concurrent enrollment, late fees, discontinuance fees, fines, etc.)
    • Private lessons
    • Books, manuals, syllabi, food
    • Travel costs

    BYU generally will not pay for employees to obtain degrees or training from other universities as a business expense. On rare occasions the university may approve a BYU department to use university funds to pay for an employee to complete a certification, graduate classes or obtain a graduate degree. If the exception is approved, and unless the class is required to keep their current job, the employee must pay the tuition costs and then seek reimbursement after successfully completing the course. The annual maximum amount that may be reimbursed in relation to an employee’s pursuit of a degree or training at another university is $5,250.
    For more information on this, email tuition_benefit@byu.edu.

    Executive MBA Program

    If an active employee is accepted into the Executive MBA program, the individual needs to notify the EMBA Program Assistant or Director that he/she is eligible for the tuition benefit. The EMBA office will then send a request to the Tuition Benefits Office directly to have the tuition benefit posted to the student's financial account. The tuition benefit does not pay for EMBA program charges, which includes books, fees, and the foreign business excursion. The employee will need to fill out the "Employee Tuition Authorization" and the "Tuition Taxation" form BEFORE the benefit can apply.

  • Adjunct faculty must have an active contract for the semester(s) they intend to use the tuition benefit and have taught a minimum of six (6) credit hours per year in each of the two consecutive years prior to time of tuition benefit request. Spouses and dependents of adjunct faculty are not eligible for the tuition benefit. An employee MUST apply to the university as a student by the appropriate admission deadlines, and is subject to credit limits as follows:

    • Undergraduate
      • 11.5 credits per semester (Fall and Winter)
      • 11.5 credits for spring and summer combined
    • Graduate (non-degree seeking)*
      • 8.5 credits per semester (Fall and Winter)
      • 8.5 credits for spring and summer combined

    Please note that these restrictions are in place for all adjunct faculty employees regardless of accepting the tuition benefit or not.

    *Faculty relations has a policy to not allow someone to be hired as an adjunct faculty classification if they are in a degree seeking program. If you are enrolled in a graduate degree seeking program, you can only be hired as a graduate student. Due to the Faculty relations policy, adjunct faculty will never be able to use the tuition benefit to pursue a graduate degree.

    The tuition benefit will apply to the following types of classes:

    • Undergraduate courses
    • Graduate courses
    • Daytime classes*
    • Evening classes
    • Classes taken for official audit
    • Conferences and Workshops (must be offered for credit)
    • Salt Lake Center courses (must be offered for credit)
    • Independent Study courses taken for university level credit (reimbursement after course completion)

    *Employees registered for any course that begins at 5pm or before must submit an "Employee Tuition Benefit Authorization" form.

    The tuition benefit maybe taxable for Adjunct Faculty who are enrolled in a graduate program. Please contact the Tuition Benefit Specialist at tuition_benefit@byu.edu.

    Costs Not Covered by the Tuition Benefit

    The tuition benefit is limited to direct tuition costs for anyone eligible to receive it and will not apply to:

    • BYU-Idaho Online Classes
    • Pathways
    • Any noncredit courses
    • Education Week classes
    • Conferences and Workshops seminars or conferences not offered for university credit
    • Any certification courses
    • Fees (e.g., program fees, class fees, fees for challenge exams, fees for credit purchases, testing fees, fees for concurrent enrollment, late fees, discontinuance fees, fines, etc.)
    • Private lessons
    • Books, manuals, syllabi, food
    • Travel costs

    BYU generally will not pay for employees to obtain degrees or training from other universities as a business expense. On rare occasions the university may approve a BYU department to use university funds to pay for an employee to complete a certification, graduate classes or training. If the exception is approved, and unless the class is required to keep their current job, the employee must pay the tuition costs and then seek reimbursement after successfully completing the course. The annual maximum amount that may be reimbursed in relation to an employee’s pursuit of certification or training at another university is $5,250.
    For more information on this, email tuition_benefit@byu.edu.

  • Children of eligible full-time employees can receive a half tuition benefit once admitted to the university. The child must apply for admission to the university by the appropriate deadlines. This benefit may be taxable to you. Please see definitions below to know if it is considered a taxable benefit. To receive this benefit, the "BYU Employee 1/2 Tuition Benefit Information" form must be completed EACH SEMESTER.

    Taxable

    If your child/children will not be claimed as a dependent on your tax return, BYU must include the amount of the tuition benefit received as part of your compensation and withhold applicable payroll taxes on future paychecks. This will set up tax withholdings on the employee's paycheck as follows:

    Summer Term – July and August
    Fall Semester– October, November, and December
    Winter Semester– February, March, and April
    Spring Term – May and June

    Nontaxable

    If your child/children will be claimed as a dependent(s) on your tax return, then this amount is NOT taxable.

    Once the child/children reaches any of the following limits, the tuition benefit will no longer be available:

    • age 30
    • bachelor's degree from any university
    • 152* total credits (including any from all CES universities)

    * Once a student reaches 130 credits the Tuition Benefit is no longer automatically applied. This is to prompt the student to speak with the Benefit Services Tuition Specialist in order to plan accordingly as they approach the limit. Please call ext. 2-4716 for additional information. 

    The tuition benefit will apply to the following types of classes for a child:

    • Undergraduate courses (The dependent tuition benefit is not available for BYU Pathways)
    • Day
    • Evening
    • Classes taken for audit
    • Salt Lake Center courses (must be offered for credit)
    • BYU-Idaho (The dependent tuition benefit is not available for BYU Pathways)
    • BYU-Hawaii
    • Ensign College
    • Study Abroad
    • BYU Jerusalem Center

    Children Attending BYU-Idaho, BYU-Hawaii, or Ensign College

    Children of active employees attending BYU-Idaho, BYU-Hawaii, or Ensign College should fill out the "BYU Employee 1/2 Tuition Benefit Information" form BEFORE the child begins classes. Notifications are also necessary in situations where the child is taking a break from school e.g., mission, has a name change, graduates, stops attending, or transfers to BYU.

    Special Situation

    The child tuition benefit applies for all semesters and terms for the integrated programs MAcc and MISM; however, the tuition benefit is half the undergraduate tuition rate even in the final year of the program when the graduate tuition rate is charged.  

  • The tuition benefit is limited to direct tuition costs for anyone eligible to receive it and will NOT apply to the following:

    • BYU-Idaho Online Classes
    • BYU Pathways
    • Any noncredit courses
    • Education Week classes
    • Conference and Workshops seminars or conference not offered for university credit
    • Any certification courses
    • Fee (e.g. program fees, class fees, fees for challenge exams, fees for credit purchases, testing fees, fees for concurrent enrollment, late fees, discontinuance fees)
    • Fines
    • Private Lessons
    • Books and Manuals
    • Syllabi
    • Living Expenses
    • Travel Costs for foreign excursions in graduate programs and study abroad programs.

  • For answers to frequently asked questions, click on this link.

  • Employee Tuition Benefit Authorization
    Tuition Taxation
    BYU Employee Half Tuition Benefit Information
    Taxation Form for Employee, Retiree and ROTC

    BYU generally will not pay for employees to obtain degrees or training from other universities as a business expense. On rare occasions the university may approve a BYU department to use university funds to pay for an employee to complete a certification, graduate classes or obtain a graduate degree. If the exception is approved, and unless the class is required to keep their current job, the employee must pay the tuition costs and then seek reimbursement after successfully completing the course. The annual maximum amount that may be reimbursed in relation to an employee’s pursuit of a degree or training at another university is $5,250.
    For more information on this, email tuition_benefit@byu.edu.

Please review the University Tuition Benefit Policy for more information on eligibility, qualifications, exclusions, taxation, and other special situations.

In the event that an individual believes he/she is eligible for the tuition benefit but does not see the benefit on his/her tuition account, the individual should contact the Tuition Benefits Office at tuition_benefit@byu.edu for review.

For any additional questions, please contact the Benefits office.

Benefits Services
D-240 ASB
Provo, UT 84062
(801) 422-4716
tuition_benefit@byu.edu