Why do I need my social security card?

Separate from the I-9, we ask that new employees present either a physical or photo copy of their social security card within 30 days of employment. We will upload a scanned copy of it to your Workday profile.

Why do we do this?

BYU policy states:

“To satisfy Internal Revenue Service regulations, employees (i.e., U.S. citizens, permanent residents, and international students) must present a social security card.” ( https://policy.byu.edu/view/index.php?p=121)

This policy comes, in part, because BYU uses the name and number of each employee for wage reporting purposes. This verification is set forth by the Social Security Administration as stated on their website:

“Each year employers send Copy A of Forms W-2 to Social Security. Social Security matches the name and Social Security number (SSN) on each Form W-2 against its database of all SSNs issued. When we find a match, we record the earnings information from the Form W-2 in the employee's earnings history.” ( https://www.ssa.gov/employer/critical.htm)

IRS Hiring Employees guidance reads:

“You are required to get each employee’s name and Social Security Number and to enter them on Form W-2” ( https://www.irs.gov/businesses/small-businesses-self-employed/hiring-employees)

How to Obtain a Social Security Card

In the event you do not have an original Social Security card for IRS or I-9 purposes, you may obtain one by going to the local Social Security Administration Office.

88 W 100 N, Provo, UT 84601
Phone: (866) 366-9549
Hours: Mon-Fri 9am-4pm

Once you have received your social security card, please bring it in to the HR Operations Center (2024 WSC). Please note that you will need to present/upload your card within 30 days of starting employment. For those who are waiting to receive a new social security number and have left their SSN blank when filling out the I-9, you will have up to 90 days to come into HROC to update the I-9.